Corporate Travel Coordinator - Executive & Corporate Travel Support Job at LV Petroleum LLC, Las Vegas, NV

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  • LV Petroleum LLC
  • Las Vegas, NV

Job Description

In-House Travel Agent

The In-House Travel Agent is responsible for coordinating and managing all corporate travel arrangements for District Managers and Senior Leadership at LV Petroleum. This role ensures efficient, cost-effective, and seamless travel experiences by arranging flights, hotels, transportation, and itineraries while adhering to company travel policies and schedules. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple travel requests in a fast-paced corporate environment.

Key Responsibilities

  • Coordinate and book all travel arrangements including flights, hotels, rental cars, and ground transportation for District Managers and Senior Leadership.
  • Develop and distribute detailed travel itineraries including confirmation numbers, schedules, and meeting locations.
  • Monitor travel schedules and make adjustments or rebookings as needed due to delays, cancellations, or schedule changes.
  • Ensure travel arrangements align with company travel policies and budget guidelines.
  • Maintain relationships with airlines, hotels, and travel vendors to secure the best available rates and services.
  • Track travel expenses and assist with travel expense reporting and reconciliation when required.
  • Provide real-time travel support for executives and managers while they are traveling.
  • Maintain accurate travel records and calendars for District Managers and Senior Leadership.
  • Coordinate travel for corporate meetings, conferences, and company events.
  • Identify opportunities for cost savings and efficiency in travel planning.
  • Ensure compliance with company procedures and safety guidelines related to travel.

Key Competencies

  • Organization and planning
  • Attention to detail
  • Problem-solving and adaptability
  • Customer service and executive support
  • Time management and prioritization
LV Petroleum LLC

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